Meeting called to order at 7:02 pm.
Minutes
Motion was made, and seconded, to approve the open session minutes of June 9. Vote in favor was unanimous. Motion was made, and seconded, to approve the executive session minutes of June 14. Vote in favor was unanimous.
Discussion occurred regarding Mr. Masse’s request to enforce the cease and desist order against Sonam Lama. Dave will put the issue of enforcement on the June 23 agenda.
Liaison Reports
Highway – Discussion occurred as to whether the highway superintendent is reappointed. The Board will have the highway superintendent’s name on the reappointment list.
Town Hall – The goal is to make town hall so the public feels welcome. Job functions and structural changes may need to occur in order for that to happen. The Board would like to have town hall open one night a week for a year and monitor traffic. The select board liaison will hold full staff meetings. He would like to have improved access to town hall staff by creating more windows.
Another improvement discussed was having a town hall building monitor. This would be a volunteer position that would educate groups about the building and the upper hall floor. After a group has used the building, this person would report back to the select board on the condition of the building/floor.
Police Chief Search Committee – The committee will implement town counsel’s suggestion on the CORI release. The ad will be placed on the internet. The goal is to review applications by the second week in August.
Regional Police Services
The Board revisited the issue of a regional police services study thru the FRCOG. The feeling was that it was wrong to pursue this avenue when we are actively searching for a full time chief.
Old Business
Wired West – If anyone is interested in being the alternate representative for Wired West, please let the Select Board know.
Street Lights – The Board discussed the street lights to keep on. The Board agreed to keep the 2 lights on at Spruce Corner, the light at the entrance to the upper park, and the light at town hall. There is still money in the special town meeting article to leave on one more light.
Town Website Email
Discussion occurred on how to handle email on the town website. Charlie Heath from the website committee is looking to move the server to gmail. This will be further discussed at the first Board meeting in July.
Kennel Fund
Animal Control Officer, Warren Kirkpatrick, gave the Board a letter stating that $8000 a year should remain in the revolving dog fund. The Board will discuss establishing a stabilization fund for the balance to be saved for an up to date kennel.
Notice of Public Hearing
The Board received a notice of public hearing for a special permit to erect a temporary meteorological tower at 1837 Cape Street. The planning board hearing is July 1 at 7:30 pm.
Clear Sky Application
Motion was made, and seconded, to reconsider the application for the use of town hall by Clear Sky Energy on June 17. Motion was made, and seconded, to amend the application as follows:
“Upon new information that Clear Sky will be utilizing an individual during the informational meeting on June 17 and that individual also being a public official in the Town of Ashfield, the use of town hall application is hereby amended to require that prior to the commencement of that private public informational meeting that the public official fully disclose his role during the meeting and any private interest he may represent regarding wind siting issues in the Town of Ashfield. Also he must disclose that he is not participating in an official public capacity because he cannot be impartial. Because of the nature of the meeting and the nature, if they exist, of private representation of private interests, that he cannot be impartial as it is deemed in a public capacity. This disclosure needs to be stated at the commencement of the meeting and approximately thirty minutes into the meeting. The meeting is to be halted and the disclosure stated for a second time for any citizens who arrive late to the meeting.”
Vote in favor was unanimous.
Application to use Town Hall
The Board discussed the application to use town hall by a wind study group on July 8. They still need to get the approval of the fire and police chiefs. The fee is $55 plus a security deposit. The same requirement will be placed on this application as the previous. Motion was made, and seconded, to approve the application to use town hall by the wind study group on July 8. If any individual who holds a public office participates in the meeting, the same requirement will be put forth as the Clear Sky application.
New Business
Someone at town hall will be asked to draft a form letter to send to all individuals up for reappointment. Norm will meet with the town administrator to review the reappointment list for the June 23 meeting.
Meeting Schedule
June 23 at 7 pm
June 28 at 3:30 pm – Disciplinary Hearing
June 30 after special town meeting at Sanderson
Motion was made, and seconded, to go into executive session for the purpose of discussing disciplining a town employee. The board will not reconvene in open meeting. Roll call vote: Norm, yes; Doug, yes; Dave, yes.
Meeting adjourned at 8:46 pm
Respectfully submitted,
Town Administrator
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